How to conduct a Scrum of Scrums

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You've made a decision: you're going to run a Scrum of Scrums. So where do you start?

Let's start with the structure, breaking it down into two main parts: "What is it about (agenda)?" and "Who is going to do what (roles)?"

Part 1: Agenda
Each Scrum of Scrums meeting follows a clear, structured agenda similar to a daily scrum but focuses on issues that affect multiple teams.

It usually focuses on questions such as:

To do: "What has my team done since the last meeting?" Each team representative shares their key accomplishments, especially those that impact other teams or the project as a whole.
"What is my team going to do before the next meeting?" Teams describe their upcoming work, highlighting tasks that may impact others and pointing out any compatibility they may need.
Are there any obstacles or dependencies? Teams discuss obstacles that slow down progress and point out dependencies on other teams. Risks or potential issues that could affect multiple teams are raised.
The Scrum of Scrums agenda can also include changes, metrics, and progress to get an overview of the current state of the project.

Part 2: Roles
Different people participate in a Scrum of Scrums, and each of them plays specific scrum roles to make the meeting effective. These roles are:

Team representatives: Each team sends a representative, usually croatia email list called a Scrum master, to share updates on progress and challenges. They actively listen and help resolve issues raised by other teams.
Coordinator: A Scrum Master may also act as a coordinator, ensuring that the meeting stays on track, follows the agenda, and ends on time. He or she will also be responsible for following up on action items.
Product Owner: This person provides the vision for the product and helps resolve conflicts between team priorities. Their role is crucial when alignment on the direction of the product is needed.
Technical Director or Architect: Sometimes brought in to address technical challenges, dependencies, or integration issues, the Technical Architect ensures that coordinated technical decisions are made across all teams.
Stakeholders or leadership (optional): Stakeholders may participate as observers to gain input. They should only contribute if specifically invited.
How to run a Scrum of Scrums meeting using ClickUp
As you might expect, there is a lot to do and manage if you want to run a successful Scrum of Scrums meeting. What is the solution? An all-in-one Scrum platform like ClickUp. ClickUp is the ultimate project management solution that will help you manage the large number of agile meetings that are constantly being held for your most important projects.

From Scrum Boards to Sprint Planning Templates, the ClickUp Agile Project Management Platform has everything you need to conduct Scrum of Scrums with ease. Plus, it has built-in collaboration tools that can help teams conduct agile meetings even virtually.