The project manager must establish which people will be responsible for each task in the Work Breakdown Structure and what resources they have to do so. It is about establishing realistic goals that fit the team's skills.
In Agile methodologies, each task has a single person responsible for it, who will be accountable to the rest of the team at the end of each sprint . This promotes autonomy within a team-based work system.
4. Set timings
The timing or calendar of a project is necessary to plan its development. Each process must have a start and end date.
Set deadlines taking into account the opinion of the project team, since they themselves are the specialists who will best know how to determine the time they need to complete each task.
Take into account possible factors that alter this schedule , such as critical dates that may occur during the development of the project, and note them in your planning (flexible timing).
Be conscientious when preparing this document as it will allow you to:
Be aware of the project development process .
Know the production and delivery times .
Knowing what the outcome of each of the processes to be carried out is.
Once the project timing has been determined, it is advisable that it be reviewed by the client so that they know when they will receive the deliverables. In addition, you can use project management software that allows you to see in real time the status of each task.
Tool for planning project timingsFountain
Remember: the objective of timing is to facilitate communication between the client and the work team , so it is essential to establish a close relationship in which the client gets to know the professionals who will develop their project.
5. Monitor costs
Project costs need to be controlled in order to complete the work within the allocated budget . It is important to keep an eye on both the internal costs arising from the production of the project, as well as the external costs.
Project management software often includes a section to track the hours spent by each team member, making it easier to keep internal costs under control .
Monitoring should be done daily, but it is also important to algeria phone number data produce weekly reports to avoid gaps and to be able to make decisions and act before costs exceed income.
6. Conduct follow-ups and retrospectives
Throughout the execution of the project, the person responsible must carry out periodic analyses and issue internal reports that allow checking the status of the project, monitoring it and comparing the current progress with respect to the predefined progress , both in compliance (or not) with deadlines and in costs, scope, etc.
This way, if necessary, the director or manager can make changes that help improve the efficiency of the project, both now and in the future. Managing changes efficiently can make the difference between a successful project or a failure .
Furthermore, once the work is finished, it is important to conduct an internal retrospective to identify areas for improvement in the future. In this way, a series of lessons and learnings are extracted from each project.
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