In an increasingly competitive market, it is essential to find ways to stand out. In this sense, digitalization brings countless benefits to your company, contributing to financial savings and work fluidity.
Adopting tools that make your work routine easier is a way to optimize processes and save resources. Furthermore, these tools serve to enhance your company's results in several ways, which we will mention below.
Digitization is not only a solution to the accumulation of paper, but also a strategy to optimize workflow, monitor tasks, organize corporate information and assist in effective decision-making.
As the name suggests, document scanning is a process that transforms physical files into digital files.
It has been increasingly adopted by companies looking for finland mobile database smart and modern solutions for document management .
In this way, everything that is analog, that is, paperwork, is converted into a safer, more practical and efficient digital format for management and access.
This migration also allows for more effective integration between departments. After all, a file that is the responsibility of HR may also be useful for finance at some point, and vice versa.
With digitalization, professionals can quickly share archived information.
Scanning is not the same as digitizing
It is common for these two concepts to be confused. However, scanning a document is different from digitizing it. When scanning a document, the scanner generates a digital image of the physical file, which has no legal validity.
With digitalization, we index the file in digital format, and with digital certification, the image of the physical document has the same validity in the digital version as the analog version. In addition, the document must be stored in a specific document management system, so that it can be easily found through its metadata.
With your own cloud storage, you can easily find a document by searching for its indexed fields, or by browsing through folders and accessing it quickly.
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