Even though you want that person to take action, you don't want them to feel annoyed by the tone you use. Every reminder email you send should be clear and friendly. You want the recipient to take the desired action rather than ignore your email. The best reminder emails have these four basic elements:
1. Email subject
You need to remember ireland business fax list that this is the first thing the recipient will see when they receive your email, and a well-crafted email subject line is what makes people open that email. Ideally, the subject line should be personalized, relevant to the content, and give the sense of urgency you want.
Think about the emails you receive every day, both from unknown senders and from people you know. What makes you open an email instantly or prioritize it? Identifying these characterizations can guide you on what your subject line should look like. Here are some examples:
Urgent reminder about the requested data
We still need an RSVP for the event on the 5th. Will you be coming?
Follow-up to my interview on the 9th.
Reminder that the report is due on the 12th.
2. Greeting
The way you greet someone can set the tone for the rest of your email. You should also think about what your relationship is with the recipient and whether your greeting should be more formal or more informal. For example, “Dear Sir/Madam” is extremely formal and unless it is what your company normally uses when dealing with clients, I would recommend not using it.
A simple hello and the person's name should suffice. But whatever you do, always include a greeting. Jumping straight into the body of the email can seem impolite and overly pushy.
