5 Ready-to-Use Professional Meeting Request Email Templates
Posted: Tue Dec 03, 2024 7:46 am
Most meeting request emails are ignored… completely.
That's because most of them are non-personalized, cookie-cutter mass emails, and most of us have already seen thousands of those.
If you want to book more meetings and generate more revenue, you must do things differently.
This post will teach you how to write meeting request emails that book meetings.
And…if you can't or won't write the emails yourself, use one of the templates below as a starting point.
Elements of a Compelling Meeting Request Email
Before we get to the templates, first let's look at some of the elements that make a good meeting request email:
1. Curiosity evoking subject line
The first hurdle to booking more meetings is your subject line.
A standard subject line will likely give you poor albania phone number list open rates.
Use short subject lines that evoke curiosity to increase the chances of your emails being opened.
Here are some examples:
Let's connect and grow together
Would this work for you?
Opportunity to connect
If you want to boost open rates even more, add their first name to the subject line, like this:
John, let's connect and grow together
Would this work for you, John?
Opportunity to connect for John
2. Clear purpose and CTA
Your outreach email must have a single call-to-action.
If your email is ambiguous and unclear about what you want the recipient to do, they will do…nothing!
Well, maybe they'll hit the spam button on your email!
Make it crystal clear what the next potential step is without being rude.
How do you do that?
Simple: write a few versions of your email, wait a day or two, and then return to them with fresh eyes.
Now review your emails and ask yourself: is it clear what the sender (you) is asking from the recipient?
This works because if you write the email and then evaluate it for clarity, you'll be overly positive about your own writing.
Taking a break and revisiting the emails later allows you to approach them with a more critical mindset. It's almost as if you're looking at your email through the eyes of the recipient.
3. Personalization
With so many cookie-cutter emails flooding your prospects' inboxes, it's essential to personalize your emails and make them stand out.
Cold email tools can help you do that.
Most email outreach tools stop personalization at first name and company name , but lemlist takes cold email to the next level.
__wf_reserved_inherit
Not only can you add the usual text replacements to your emails, but you can also use:
Personalized images : Imagine a meme in which text changes based on your prospect's info!
Liquid syntax : Custom code variables that automatically adapt to your lead's specific info or position in your campaign. This allows you to hyper-customize your messages. Your leads will think you sent them manual emails!
Personalized video : Personalized videos allow you to stand out in your prospect's inbox.
__wf_reserved_inherit
4. Relevance
These are some of the questions you must ask yourself if you want to ensure your outreach is relevant.
Is your offer relevant to your prospects?
Are your prospects well selected to match your offer?
Is the language used in your emails relevant to your prospects?
Here's why relevance is essential for your outreach:
Even the best outreach email won't book a meeting if you want to set up a meeting to pitch trees to someone living in the woods.
But setting up a meeting to pitch water to someone living in the desert will likely lead to a conversion, no matter how bad your email is.
That's because most of them are non-personalized, cookie-cutter mass emails, and most of us have already seen thousands of those.
If you want to book more meetings and generate more revenue, you must do things differently.
This post will teach you how to write meeting request emails that book meetings.
And…if you can't or won't write the emails yourself, use one of the templates below as a starting point.
Elements of a Compelling Meeting Request Email
Before we get to the templates, first let's look at some of the elements that make a good meeting request email:
1. Curiosity evoking subject line
The first hurdle to booking more meetings is your subject line.
A standard subject line will likely give you poor albania phone number list open rates.
Use short subject lines that evoke curiosity to increase the chances of your emails being opened.
Here are some examples:
Let's connect and grow together
Would this work for you?
Opportunity to connect
If you want to boost open rates even more, add their first name to the subject line, like this:
John, let's connect and grow together
Would this work for you, John?
Opportunity to connect for John
2. Clear purpose and CTA
Your outreach email must have a single call-to-action.
If your email is ambiguous and unclear about what you want the recipient to do, they will do…nothing!
Well, maybe they'll hit the spam button on your email!
Make it crystal clear what the next potential step is without being rude.
How do you do that?
Simple: write a few versions of your email, wait a day or two, and then return to them with fresh eyes.
Now review your emails and ask yourself: is it clear what the sender (you) is asking from the recipient?
This works because if you write the email and then evaluate it for clarity, you'll be overly positive about your own writing.
Taking a break and revisiting the emails later allows you to approach them with a more critical mindset. It's almost as if you're looking at your email through the eyes of the recipient.
3. Personalization
With so many cookie-cutter emails flooding your prospects' inboxes, it's essential to personalize your emails and make them stand out.
Cold email tools can help you do that.
Most email outreach tools stop personalization at first name and company name , but lemlist takes cold email to the next level.
__wf_reserved_inherit
Not only can you add the usual text replacements to your emails, but you can also use:
Personalized images : Imagine a meme in which text changes based on your prospect's info!
Liquid syntax : Custom code variables that automatically adapt to your lead's specific info or position in your campaign. This allows you to hyper-customize your messages. Your leads will think you sent them manual emails!
Personalized video : Personalized videos allow you to stand out in your prospect's inbox.
__wf_reserved_inherit
4. Relevance
These are some of the questions you must ask yourself if you want to ensure your outreach is relevant.
Is your offer relevant to your prospects?
Are your prospects well selected to match your offer?
Is the language used in your emails relevant to your prospects?
Here's why relevance is essential for your outreach:
Even the best outreach email won't book a meeting if you want to set up a meeting to pitch trees to someone living in the woods.
But setting up a meeting to pitch water to someone living in the desert will likely lead to a conversion, no matter how bad your email is.