Digitization of public vs. private entities
Posted: Thu Feb 20, 2025 5:09 am
How to take care of scanned documents?
Once you know how to digitize documents with legal validity, you should pay attention to another fundamental point on this subject: the maintenance of these documents.
Decree No. 10,278/2020 provides for the following actions as essential:
I – the protection of the digitized document against alteration, destruction and, when applicable, against unauthorized access and reproduction; and
II – indexing of metadata that enables:
a) the location and management of the scanned document; and
b) checking the adopted digitalization process.
Therefore, before, during and after digitization, it is extremely denmark mobile database important to check that all requirements are followed and that the documents are properly archived, away from the risk of alteration and improper access .
It is important to know that there are some specifications when scanning documents with legal validity for companies and public or private entities.
The main difference is that public entities are required to follow everything set out in the decree. For private entities, there is a little more flexibility.
Proof of authorship, integrity and confidentiality of documents, in the case of private documents, may occur by means defined by the parties, provided there is a common agreement.
However, if they are unable to reach a consensus, then the decree and the standards provided will apply as a way of guaranteeing all the points mentioned.
And best of all, the platform can be integrated with the Clínica nas Nuvens management software , allowing you to further optimize the management of your clinic. How about learning more about this integration? Visit the website and check out all the benefits.
Once you know how to digitize documents with legal validity, you should pay attention to another fundamental point on this subject: the maintenance of these documents.
Decree No. 10,278/2020 provides for the following actions as essential:
I – the protection of the digitized document against alteration, destruction and, when applicable, against unauthorized access and reproduction; and
II – indexing of metadata that enables:
a) the location and management of the scanned document; and
b) checking the adopted digitalization process.
Therefore, before, during and after digitization, it is extremely denmark mobile database important to check that all requirements are followed and that the documents are properly archived, away from the risk of alteration and improper access .
It is important to know that there are some specifications when scanning documents with legal validity for companies and public or private entities.
The main difference is that public entities are required to follow everything set out in the decree. For private entities, there is a little more flexibility.
Proof of authorship, integrity and confidentiality of documents, in the case of private documents, may occur by means defined by the parties, provided there is a common agreement.
However, if they are unable to reach a consensus, then the decree and the standards provided will apply as a way of guaranteeing all the points mentioned.
And best of all, the platform can be integrated with the Clínica nas Nuvens management software , allowing you to further optimize the management of your clinic. How about learning more about this integration? Visit the website and check out all the benefits.